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Schedule E preparation worksheet
This worksheet helps you organize property-level totals before you meet your tax professional. It is preparation assistance only — not tax filing, not a substitute for IRS forms, and not tax advice. Confirm categories with IRS Publication 527 and your CPA.
Property header
- Property address / unit
- Tax year
- Ownership % (if co-owned)
- Days rented / personal use (if relevant)
Income (per property)
- Rents received
- Other rental income (laundry, parking, etc.)
- Prepaid rent earned this year (if tracked separately)
- Total rental income (sum)
Expenses (per property)
Labels loosely follow common Schedule E expense groupings. Your return may differ — especially for depreciation, improvements vs repairs, and passive activity rules.
- Advertising
- Auto and travel (rental-related only — ask CPA)
- Cleaning and maintenance
- Commissions
- Insurance
- Legal and other professional fees
- Management fees
- Mortgage interest paid to banks, etc.
- Other interest
- Repairs
- Supplies
- Taxes
- Utilities
- Depreciation expense or depletion (CPA-calculated)
- Other (list)
- Total expenses (sum)
Attach for your CPA
- Bank/CSV export or rent ledger for the tax year
- Receipts or invoices for material expenses
- Loan interest statements (Form 1098 if applicable)
- Settlement statements for purchases/improvements
- Prior-year depreciation schedule if you have one
Sources: IRS Pub 527 · About Schedule E · Full preparation checklist · Income & expense tracking guide